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Privacy Policy

Australia-Indonesia BRIDGE School Partnership Program

Last Updated: 04 February 2026

1. Introduction

1.1

Welcome to the Australia-Indonesia BRIDGE School Partnership Program website ("Website"). This Website is operated by Asialink Education at the University of Melbourne ("Asialink Education", "we", "us", or "our").

This Privacy Policy explains how we collect, use, store, and disclose personal information when you:

- Visit our Website
- Apply to participate in the BRIDGE program
- Participate in the BRIDGE program
- Engage with us through email, phone, or other communications

We are committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 1988 (Cth) and the University of Melbourne's privacy policies.

2. Information We Collect

2.1

Personal Information from Program Participants

When you apply for or participate in the Australia-Indonesia BRIDGE School Partnership Program, we collect personal information including, but not limited to:

From Teachers:

• Name, contact details (email, phone number, address)
• Professional information (school name, position, teaching areas)
• Educational qualifications and professional experience
• Passport and travel information
• Emergency contact details
• Dietary requirements and health information relevant to program participation

Photographs and videos taken during program activities

From Schools:

• School name, address, and contact information
• Principal and coordinator contact details
• School demographics and partnership preferences
• Application materials and supporting documentation

From Students:

• Information provided through global classroom activities (as facilitated by teachers)
• Student work samples and project materials (with appropriate consent)

2.2

Website Usage Information

When you visit our Website, we may automatically collect:

• IP address and device information
• Browser type and version
• Pages visited and time spent on pages
• Referring website addresses
• Location data (country/region)

This information is collected through cookies and similar technologies to improve website functionality and user experience.

3. How We Use Your Information

3.1

Program Delivery and Administration

Asialink Education collects and uses personal information to:

  • Assess and process applications for the BRIDGE program
  • Match Australian and Indonesian partner schools
  • Administer and deliver program activities, including:
    • Professional learning workshops and modules
    • In-country visits and homestay arrangements
    • Travel and logistics coordination
    • Communication between program participants and partners
  • Provide ongoing support and resources to participants
  • Evaluate program effectiveness and outcomes
  • Issue certificates and recognition of participation

3.2

Program Promotion and Reporting

We may use your information to:

  • Inform program funders (Department of Foreign Affairs and Trade) about program outcomes
  • Inform the public about the outcomes and impact of the BRIDGE program through:
    • Case studies and success stories
    • Annual reports and evaluation documents
    • Promotional materials and publications
    • Website content and social media
    • Media releases and public presentations
  • Promote the Australia-Indonesia BRIDGE School Partnership Program to prospective participants

3.3

Communication

We use your contact information to:

  • Respond to enquiries and provide information about the program
  • Send program updates, newsletters, and announcements
  • Facilitate communication between partner schools
  • Conduct surveys and collect feedback

3.4

Legal and Compliance

We may use and disclose information as:

  • Required or authorised by law
  • Necessary to protect the rights, property, or safety of participants, staff, or others
  • Required for audit, evaluation, or reporting purposes
4. Information Sharing and Disclosure

4.1

Third-Party Service Providers

We may disclose your personal information to third parties that help us deliver the BRIDGE program, including:

• Technology Providers: Platform hosts, website hosting services, email service providers, learning management systems
• Travel and Logistics Providers: Airlines, accommodation providers, travel insurance companies, ground transport operators
• Communication Providers: Translation services, video conferencing platforms
• Business Partners: Educational institutions, government agencies, and partner organizations involved in program delivery
• Professional Service Providers: Photographers, videographers, event coordinators

These third parties are contractually required to protect your information and use it only for the purposes we specify.

4.2

Partner Schools

We share necessary information with your partner school to facilitate the partnership, including teacher profiles, school information, and communication preferences.

4.3

Government and Funders

We provide reports and information to the Australian Government through the Department of Foreign Affairs and Trade as required under our funding agreement. This may include de-identified data and aggregated statistics, as well as specific program outcomes.

4.4

Legal Requirements

We may disclose information where required by law, including to:
• Government agencies and law enforcement
• Courts and tribunals
• Regulatory bodies
• Emergency services

5. International Data Transfers

As the BRIDGE program operates between Australia and Indonesia, your personal information may be transferred to, stored in, and processed in Indonesia for program delivery purposes. This includes sharing information with partner schools and local program coordinators.

We take reasonable steps to ensure that overseas recipients handle your information in accordance with Australian privacy laws.

6. Consent

6.1

Collection and Use

By providing personal information to Asialink Education through:
• Program applications
• Website forms and enquiries
• Participation in program activities
• Email and other communications

You consent to the collection, use, storage, and disclosure of that information as described in this Privacy Policy, the University of Melbourne Privacy Policy, Privacy Collection Notice, and the program Terms and Conditions.

6.2

Photography and Media

Participation in the BRIDGE program may involve photography, video recording, and media coverage. Separate consent will be sought for:
• Use of photographs and videos in promotional materials
• Media interviews and public presentations
• Publication of participant stories and testimonials

You may withdraw consent for promotional use at any time, though this will not affect content already published.

6.3

Children's Information

For student participants in global classroom activities, we collect minimal personal information and only with appropriate parental/guardian and school consent. Teachers are responsible for obtaining necessary consents and managing student information in accordance with their school's policies.

7. Data Security

We take reasonable steps to protect personal information from:

• Misuse, interference, and loss
• Unauthorised access, modification, or disclosure

Security measures include:

• Secure servers and encrypted data transmission
• Access controls and authentication requirements
• Regular security assessments and updates
• Staff training on privacy and data protection
• Secure destruction of information no longer required

However, no data transmission over the internet can be guaranteed as completely secure. You provide information at your own risk

8. Data Retention

We retain personal information for as long as necessary to:

• Deliver the BRIDGE program and fulfill our obligations
• Maintain partnership records and alumni networks
• Comply with legal and reporting requirements
• Evaluate program outcomes and impact

Generally, we retain:

• Application materials: 7 years after application
• Participant records: Duration of participation plus 7 years
• Financial records: 7 years as required by law
• Promotional materials: Indefinitely with consent

Information is securely destroyed when no longer required in accordance with the University of Melbourne Records Management Policy.

9. Your Rights

9.1

Access and Correction
 
You have the right to:
• Request access to the personal information we hold about you
• Request correction of inaccurate, incomplete, or outdated information
• Request an explanation of how we use your information

To make a request, contact us using the details in Section 13.

9.2

Withdrawal of Consent
 
You may withdraw consent for:
• Promotional communications (opt-out of newsletters and updates)
• Use of your information in promotional materials
• Participation in optional program activities
 
Withdrawal of consent may affect your ability to participate fully in certain program activities.

9.3

Complaints
 
If you believe we have breached your privacy or mishandled your personal information, you may lodge a complaint by:
1. Contacting us directly (see Section 13)
2. If unresolved, contacting the University of Melbourne Privacy Officer:
• Email: privacy-officer@unimelb.edu.au
• Phone: +61 3 8344 2753
3. If still unresolved, you may contact the Office of the Australian Information Commissioner:
• Website: www.oaic.gov.au
• Phone: 1300 363 992

We will investigate all complaints and respond within a reasonable timeframe.

10. Cookies and Website Analytics

10.1

Cookies
 
Our Website uses cookies to:
• Remember your preferences and settings
• Analyse website traffic and usage patterns
• Improve website functionality and user experience
 
You can control cookies through your browser settings. Disabling cookies may affect website functionality.

10.2

Analytics
 
We use website analytics services (such as Google Analytics) to understand how visitors use our Website. These services may use cookies and collect information such as:
• Pages viewed and navigation paths
• Time spent on pages
• Geographic location (country/city level)
• Device and browser information
 
This information is used to improve our Website and is generally de-identified or aggregated.

11. Links to External Websites

Our Website may contain links to external websites, including:

  • University of Melbourne websites
  • Department of Foreign Affairs and Trade
  • Partner organizations
  • Social media platforms

We are not responsible for the privacy practices of external websites. We encourage you to review their privacy policies before providing personal information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• Changes in our practices
• Changes in applicable laws
• New program requirements or activities

The updated policy will be posted on our Website with a new "Last Updated" date. We encourage you to review this policy periodically.

Significant changes may be communicated to participants via email or through the Website.

13. Contact Information

Privacy Enquiries

For questions about this Privacy Policy or how we handle your personal information, please contact:

BRIDGE Program Team Asialink Education University of Melbourne.

Email: bridge@asialink.unimelb.edu.au

​

 

Privacy Officer University of Melbourne
Email: privacy-officer@unimelb.edu.au
Phone: +61 3 8344 2753

14. Governing Law

This Privacy Policy is governed by the:

• Privacy Act 1988 (Cth)
• Australian Privacy Principles
• University of Melbourne privacy policies and procedures
• Victorian and Australian law

16. Program Acknowledgement and Disclaimer

This Privacy Policy is governed by the:

• Privacy Act 1988 (Cth)
• Australian Privacy Principles
• University of Melbourne privacy policies and procedures
• Victorian and Australian law

17. Representations and Warranties

By submitting an application, providing information, or participating in the BRIDGE program, you represent and warrant that:

17.1

Authority and Consent
 
Our Website uses cookies to:
You can control cookies through your browser settings. Disabling cookies may affect website functionality.

 
You represent that:

For School Representatives and Teachers:
  • Remember your preferences and settings
  • Analyse website traffic and usage patterns
  • Improve website functionality and user experience
     
  • You have the legal authority to provide the personal information submitted
  • You have obtained all necessary consents, approvals, and authorisations required to provide information about others, including:
     
    • Parental/guardian consent for student information and participation
    • School principal or administrator approval for school information
    • Colleague consent where you provide information about other staff members
    • Consent for photographs, videos, or testimonials involving others
  • You are authorised by your school to submit applications and provide school information
  • You have informed relevant parties (principals, colleagues, parents/guardians) about the collection and use of their information as described in this Privacy Policy
  • You have obtained necessary consents for student participation in global classroom activities
  • You will comply with your school's privacy policies and procedures when sharing information through BRIDGE activities

17.2

  • Accuracy of Information
     

    You represent that:

    • All information provided is true, accurate, current, and complete to the best of your knowledge

    • You will promptly notify us of any changes to the information provided

    • You will update or correct information that becomes inaccurate or outdated

    • You have not misrepresented your qualifications, experience, or school details

17.3

  • Lawful Provision of Information
     

    You represent that:

    • You are providing information lawfully and in compliance with:

      • Australian privacy laws and regulations

      • Your school's policies and procedures

      • Any applicable state or territory education department requirements

      • Professional codes of conduct for teachers and educators

    • You are not breaching any confidentiality obligations by providing the information

    • You have the legal right to share any third-party information included in your application or program materials

17.4

Understanding and Compliance
 
You represent that:
  • You have read and understood this Privacy Policy
  • You have read and understood the Program Terms and Conditions
  • You understand how your information will be collected, used, stored, and disclosed
  • You consent to the international transfer of information to Indonesia as required for program delivery
  • You will comply with privacy and confidentiality requirements during program participation

17.5

Student Information and Child Safety
 
For information involving students or minors, you represent that:
  • You have obtained appropriate parental/guardian consent before:
    • Collecting or sharing student information
    • Facilitating student participation in global classroom activities
    • Sharing student work, photographs, or videos
    • Enabling communication between students and international partners
  • You will maintain appropriate supervision of student activities and communications
  • You understand your obligations regarding child safety and protection
  • You will immediately report any child safety concerns to the appropriate authorities and to Asialink Education
  • Student information will be collected and shared in accordance with your school's child protection policies

17.6

Photography and Media Consent
 
For photographs, videos, and media materials, you represent that:
  • You have obtained written consent from individuals (or parents/guardians for minors) appearing in photographs or videos submitted to the program
  • Consent includes permission for use in program promotional materials, reports, and publications
  • You have informed individuals how their images may be used
  • You will notify us immediately if consent is withdrawn
  • You have the right to share any media materials provided to the program

17.7

Intellectual Property
 
You represent that:
  • You own or have permission to share any materials, documents, or content submitted as part of your application or during program participation
  • You are not infringing on any copyright, trademark, or other intellectual property rights
  • Any student work shared has been created with appropriate permissions and acknowledgments
  • You have authority to grant Asialink Education the right to use submitted materials for program purposes

17.8

No Conflicts of Interest
 
You represent that:
  • You have disclosed any potential conflicts of interest in your application
  • You are not aware of any circumstances that would prevent you from participating fully and appropriately in the program
  • You have disclosed any relationships with partner schools or organizations that may affect the partnership
  • You will notify us promptly if any conflicts of interest arise during program participation

17.9

Professional Conduct
 
You represent that:
  • You will maintain professional standards of conduct throughout the program
  • You will respect cultural differences and promote intercultural understanding
  • You will not engage in any behaviour that could harm the reputation of the program, your school, Asialink Education, or the University of Melbourne
  • You understand that breach of professional conduct standards may result in removal from the program

17.10

Consequences of False Representations
 
You acknowledge that:
  • Providing false, misleading, or inaccurate information may result in:
     
    • Rejection of your application
    • Removal from the program
    • Termination of your school's partnership
    • Potential legal consequences
    • Being barred from future participation in BRIDGE programs
  • We rely on the accuracy of your representations in assessing applications and delivering the program
  • False representations may affect other participants, schools, and program partners

17.11

Indemnity
 
You agree to indemnify and hold harmless:
 
From any claims, damages, losses, or expenses arising from:
 
  • Asialink Education
  • The University of Melbourne
  • The Australian Government Department of Foreign Affairs and Trade
  • Program partners and service providers
  • Breach of these representations and warranties
  • Provision of false or misleading information
  • Failure to obtain necessary consents or authorisations
  • Breach of privacy obligations or confidentiality
  • Infringement of third-party rights

17.12

Ongoing Obligations
 
You acknowledge that:
  • These representations and warranties are ongoing throughout your participation in the program
  • You must immediately notify us if any representation becomes untrue or if you become aware of any breach
  • You are responsible for ensuring continued compliance with all consent and authorisation requirements
  • You will cooperate with any investigations or inquiries related to these representations
18. Consent Statement

By submitting an application, participating in the BRIDGE program, or using this Website, you acknowledge that you have read, understood, and agree to this Privacy Policy, including all representations and warranties set out above.

If you do not provide the personal information requested, we may not be able to:
• Process your application
• Deliver program activities and support
• Facilitate your partnership
• Provide the full benefits of program participation

For teachers and school representatives: You confirm that you have authority to provide information about your school and have obtained necessary consents for any student information shared through program activities.

By proceeding with your application or participation, you affirm that all representations and warranties made herein are true and accurate.

Additional resources

For participants, we recommend reviewing:
• Program Terms and Conditions
• Participant Code of Conduct
• University of Melbourne Privacy Collection Notice
• Information for Schools (consent requirements for student participation)

This Privacy Policy should be read in conjunction with the University of Melbourne Privacy Policy and Privacy Collection Notice, available at www.unimelb.edu.au/privacy

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