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Australia-Indonesia BRIDGE School Partnerships Program Applicant Privacy Notice

Last updated: 24 September 2026

Why we collect your personal information

Asialink, at the University of Melbourne is collecting and processing your personal information to:

  • assess applications for the Australia-Indonesia BRIDGE School Partnerships Program;

  • administer and deliver the Australia-Indonesia BRIDGE School Partnerships Program;

  • inform program funders and the public about the outcomes of the Australia-Indonesia BRIDGE School Partnerships Program;

  • meet our legislative obligations in accordance with the Privacy Act 1988; and

  • inform general business analysis, quality assurance, reporting and planning activities

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We may collect sensitive information, including information about disability, accessibility requirements, and Aboriginal and Torres Strait Islander status, where you choose to provide it. This information is used to support equitable participation and provide reasonable adjustment.

 

The “processing" of personal information refers to all activities relating to the management of your personal information, from its collection and use, through to its storage and disposal, and everything in between.

How we process your personal information

We will process your personal information as necessary for our legitimate interests, in accordance with applicable privacy laws, and only under the following circumstances:

  • for the purpose for which it was collected; or

  • a related purpose which you might reasonably expect; or

  • where you have consented to the processing; or

  • if we are required or permitted to do so by law.

 

We may share your personal information with: 

  • contracted service providers or partners engaged by us to perform legitimate functions on our behalf;

  • the Department of Foreign Affairs and Trade (funding body) to evaluate the program according to reporting requirements; 

  • relevant program delivery staff at the Australian Embassy in Jakarta and Indonesia Australia Language Foundation that are located internationally, including in Indonesia.

 

In some instances, your personal information may be transferred outside of Victoria or Australia (for example, where providers are located internationally or use a cloud-based system with servers based in international jurisdictions). We take all reasonable steps to ensure that the interstate or overseas transfer of personal information is in accordance with our privacy obligations as outlined in the University’s General Privacy Statement.

 

We will hold the personal information you provided us for 3 years, until the end of the 2026 – 2029 Australia-Indonesia BRIDGE School Partnerships Program contractual and reporting period. After this period, it will be securely destroyed in compliance with the University’s retention and disposal authority.

Further privacy information

Refer to the University’s General Privacy Statement or other privacy statements for general information about how we process and protect personal information, including:

  • our lawful basis for processing personal information;

  • collection, use and disclosure of personal information;

  • accuracy, security and storage of personal information;

  • retention and disposal of personal information;

  • your individual rights; and

  • applicable privacy laws.

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Refer to the University’s Online Privacy Statement for information about how personal information may be automatically collected from you, such as through the use of cookies, as a result of your visit to websites controlled by the University.

Your rights

You may request access to, or correction of, your personal information we hold, or exercise your individual rights as applicable under relevant privacy laws, unless this would have an unreasonable impact on the privacy of others or would contravene the University’s other legislative obligations.

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If the lawful collection of your personal information is based on your consent, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of our processing of your information prior to you withdrawing your consent.

Contact

For further information you can contact us at bridge@asialink.unimelb.edu.au.


For further information about how the University manages personal information, and for details of how to make an enquiry, lodge a complaint, or to contact the University’s Privacy and Data Protection Officer, please refer to our Privacy webpage, view the University's Privacy Policy or contact privacy-officer@unimelb.edu.au.

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